HR & Administration Business Coordinator

• Coordinate employee lifecycle processes, including recruitment, onboarding, and offboarding.
• Maintain employee records and HR documentation.
• Administer HR systems and support employee-related processes.
• Collect, verify, and prepare payroll-related information for the external payroll provider.
• Coordinate time tracking, leave administration, and absence management processes.
• Administer employee benefits, including healthcare, life insurance, MyBenefit platform, and Employee Capital Plans (PPK).
• Coordinate occupational health examinations and health & safety training.
• Prepare reports and documentation for management and Group stakeholders.
• Support office administration activities and coordinate cooperation with external service providers.
• Manage the company fleet (up to 25 vehicles), including lease agreements, vehicle allocation, and employee support.
• Support employee development initiatives, training programs, and internal communication activities.
• Participate in environmental, ESG, BDO, and personal data protection (GDPR) related activities.
  
  

• 1-2 years of experience in HR, administration, or a similar role, or a relevant educational background.
• Good command of English, enabling effective business communication.
• Strong organizational and multitasking skills.
• High level of accuracy and attention to detail.
• Ability to work independently and manage multiple priorities.
• Strong interpersonal and communication skills.
• Good knowledge of Microsoft Office applications.
• German language skills will be considered a strong advantage.

• Stable employment within an international and growing organization.
• A diverse role covering multiple HR and administrative areas.
• Direct cooperation with senior management and decision-makers.
• Opportunity to contribute to and improve internal processes.
• Hybrid working model - 4 days per week from the office and 1 day per week working from home.
• Modern office conveniently located approximately 20 km from Poznań.
• Professional development opportunities and broad exposure to business operations.
• Benefits package.(Medicover & My Benefits platform) 
• Friendly and collaborative working environment.

Hays Poland sp. z o.o. is an employment agency registered in a registry kept by Marshal of the Mazowieckie Voivodeship under the number 361.